Entry Rules for Quilts and Entry Forms

1.    You must be a member of the East Bay Heritage Quilters (EBHQ).

2.    Your quilt must be a new work completed between March, 2016 and January, 2018.

3.    Two quilts may be entered for consideration. One quilt will be accepted from each member. If space allows, a second item MAY be selected. If you submit more than one quilt, complete the forms for each entry and note your 1st & 2nd choices.

4.  If you are entering your quilt as part of a group, please note additional rules below.

5.    Maximum width is 108”; maximum length is 90” (NO EXCEPTIONS).

6.    All quilts must have a 4” sleeve securely sewn to the back of the quilt, one inch below the top edge of the quilt.

7.    Each entry must also have a full sheet of paper with your name and the quilt’s name.  Use a separate printable Photo and Fabric Form (see forms below) for this or create your own form in this format. 

Attach the following to this paper:

a.    a properly oriented 4” X 6” photo on photo paper that shows the true colors of your quilt. If your quilt is for sale, include a 2nd photo.  Both photos must have your name, your quilt’s name, and “Top” written on the back. If you feel both sides of your quilt should be displayed, include a photo of the back and make an additional notation.

b.  2-3 small swatches (2” square) of the dominant fabrics in the quilt 

8    By submitting your entry, you give permission for your name to be used and your entry to be photographed, videotaped, displayed on an EBHQ or VIC web site, or used in any publicity deemed appropriate by EBHQ or its representatives.

9.    A minimum of 4 hours of volunteer time for the show is expected of you if you display a work in this show. Complete the Volunteer Form (see forms below).  The paper volunteer forms will be available at the EBHQ Educational Sessions.  This volunteer time is in addition to any volunteer time you may work for Marketplace.

10.    By submitting your entry form online you agree to the Insurance Waiver and Assumption of Loss Release on each entry form.

11.  Submit entry and volunteer forms online or mail the forms to Mary Gilkerson, P.O. Box 6665, Albany, CA 94706. For online entries you must still send/deliver your photos and fabric swatches.

 12. If you cannot deliver your quilt in person, ship it in a reusable container to Nancy Bardach, 815 Oxford Street, Berkeley, CA 94707. Your quilt must arrive by Friday, March 9,   2018. If you want your quilt shipped back to you, include a prepaid return shipping label from UPS with your quilt.

Rules for Group Submissions:

1.  Each individual piece in the group must be made by an EBHQ member and will be considered one of that member's entries.  Therefore the group entries must be submitted with the same choice for each piece entered, that is, 1st choice or 2nd choice.

2.  A set of small group pieces (such as 12" x 12") must be attached to one background fabric for hanging with a single sleeve, arranged in balanced presentation, not to exceed our maximum size for a single quilt, 108" width x 90" length.  Larger group pieces may be attached to a single background or not.  If you have questions about your group of pieces, please contact Show Design (Cindi Cossen at ccossen@gmail.com or 510-685-3666).

3.  A group piece assembled on a single back should have one entry form for the assembled grouping.  A photograph of the assembled group must be submitted with the entry.

4.  If your group entry does not conform to the above rules, please contact Show Design (Cindi Cossen at ccossen@gmail.com or 510-685-3666) to clarify how the group entry could work.

5.  Any group entry must be discussed in person with Member Quilts (Mary Gilkerson, 510-693-3270 or mary@gilkerson.net ) for signage and program issues.

Quilt On-line Entry Form  (Preferred)

Quilt Printable Entry Form

Volunteer Form  (Printed forms available at the Educational Sessions)

Photo and Fabric Swatch Form This form must be mailed or delivered to Mary Gilkerson, P.O. Box 6665, Albany, CA 94706 or dropped of at the January Educational Session.

Important Dates:

January 26, 2018

Postmark deadline to mail entry & volunteer forms, photos and fabric swatches

January 29, 2018

Deadline to submit entry & volunteer forms, photos, and fabric swatches at the Educational Session. Deadline to submit online entries.

February 19, 2018

Quilt acceptance letters mailed with instructions for delivery/pickup.

March 10, 2018

Quilts delivered to Cindi Cossen’s home, 5624 Huntington Ave, Richmond, between 10 a.m. and 4 p.m.  Shipped quilts must arrive by this date. We cannot accept delivery of quilts after this date.

March 17 – 18, 2018

Voices in Cloth 2018 quilt show at Craneway Pavilion, Richmond, CA

March 18, 2018

Pick up quilts at 5:30 p.m. at Craneway Pavilion, Richmond, CA

March 19, 2018

Pick up remaining quilts at Cindi Cossen’s home, 5624 Huntington Ave, Richmond, from noon to 6 pm